Creating Alerts in EbscoHost Databases

Open http://www.library.arizona.edu/search/articles/dbfind.php?shortname=academicsearchelite&page=dbDetail in another browser window to work through this tutorial side by side.

Introduction

This is an interactive tutorial with directions on this side and a live website on the other side.

 

 

In this tutorial, you will learn how to set up research notifications of newly published articles or journal issues in EbscoHost databases.   More details about EbscoHost

 

 

 

 

 

  

 

Alert   Use the arrows below to navigate through the tutorial.

 

Set up an Account

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For the purpose of this exercise, we will start with EbscoHost’s Academic Search Complete. This multidisciplinary database includes both scholarly and popular articles.

Later, you will have the opportunity to search other EbscoHost databases more specific to your research topic.

Set up an Account

2 of 2In the page on the right:
  • Click on the Sign In link on the highest level toolbar.
  • On the Sign In page, read the information about what you can do with a personalized account.

  • Click on the link:  Create a New Account next to the Login button.

  • Fill in the fields on the Create a New Account screen. When you have completed the fields, click Save Changes.

    Alert  Write down your new User Name and Password!  

Find Articles on Your Research Topic

1 of 2 The first step is to select specific disciplinary database(s) to search.
  • Click on the Choose Databases link above the search boxes.
       Choose Databases
  • At the pop-up window, select one or more databases.
    • To learn more about the scope of the database, hover over the balloon next to the database title.

  • Click the OK button.

Find Articles on Your Research Topic

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Now you are ready to conduct a search on your research topic.

  • Enter your keywords into the search box and review the search results.

  • If you are satisfied with your search results, go to the next tutorial page.

Choose E-Mail or RSS Feeds

 

You can receive notification of new publications by E-Mail or RSS feeds.

For directions in setting up alerts:

  • E-Mail - Go to the next tutorial page.

  • RSS Feeds

    • Click on the Table of Contents icon  Table of Contents icon  located at the top of this tutorial.  

    • Select RSS Feeds for Alerts

Search Alert via E-Mail

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  • Click the Share drop-down menu at the top of the search results screen on the right-hand side.
      Share Drop Down Menu

  • Select the E-mail Alert link from the pop-up menu.

Search Alert via E-Mail

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The Create Alert window appears over the result list.
  • Set your alert preferences in the Create Alert window.
    • General Settings:
      • Brief Format: Citation only, link to article if available
      • Detailed: Citation and abstract, link to article if available
      • Bibliographic Manager: Format for importing citation to a citation management program.

Alert Be sure to include your email address!

  •  Click the Save Alert button.

Journal Alert via E-Mail

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You can also set up an e-mail alert to automatically notify you each time a new issue of a journal is available.  

 To set up a journal alert:

  • Click the Publications drop-down link in the blue tool bar at the top of the screen.

  • If you have selected more than one database, choose the database where your journal would most likely appear.  More Details

  • Enter a journal name or keyword in the search box.

  • Select a browse option beneath the search box.
    • Alphabetical
    • Subject and & Description
    • Match Any Words

  • Click the Browse button.

Journal Alert via E-Mail

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  • Click on the name of the journal to go to the Publication Details screen.

  • Click the Share drop-down menu on the right hand side.

  • Click the E-mail Alert link.

  • In the Journal Alert window, set your alert preferences.

Alert icon Be sure to include your email address!

  • Click the Save Alert button.

Note:  Before your alert expires, you will receive an e-mail notification.

Review

Congratulations! Now you know how to create alerts for new citations and journal issues using e-mail notification in EbscoHost databases.

If you would like to review any part of of this tutorial, click on the Table of Contents icon Table of Contents icon in the upper right corner of this tutorial.

 

If you are interested in learning how to set up an RSS Feed, go to the next page.

RSS Feeds for Alerts

All EBSCOhost databases support RSS ("Really Simple Syndication") Feeds for search alerts and journal alerts. 

There are two steps to setting up an RSS Feed.  First you need to have an RSS Reader that gathers the feeds in one place.  Second you need to subscribe to an RSS Feed.  In this case, an EbscoHost feed.

1.  I have an RSS Reader  - Click on the Table of Contents icon Table of Contents to go to the section: Search Alert via RSS Feed.

2.  I don't have an RSS Reader  - Go to the next tutorial page.

Set up an RSS Reader

You can use your Outlook email program or one of the RSS readers recommended by EbscoHost.  

Return to this window after setting up the RSS reader account.

To use Outlook, go to the next page where you will be prompted to set up an RSS reader after creating a search alert.

Search Alert via RSS Feed

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Conduct a search on your research topic in the EbscoHost databases of your choice

  • Click the Share drop-down menu at the top of the search results screen on the right-hand side.
    Share Drop Down Menu

In the Share pop-up window, click on the RSS Feed icon.


RSS Feed Icon

Search Alert via RSS Feed

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 The Create Alert window appears over the result list. 

  • Set your alert preferences in the Create Alert window.

    General Settings:
    • Brief Format: Citation only, link to article if available
    • Detailed: Citation and abstract, link to article if available
    • Bibliographic Manager: Format for importing citation to a citation management program.
  • Copy the RSS feed URL.


RSS Feed URL

Click on the Save Alert button

Search Alert via RSS Feed

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  • Go to your RSS Feed Reader and paste the EbscoHost RSS feed URL.

  • If you are using Outlook:
    • Go to your Outlook e-mail program.

    • Below the Inbox list of folders, locate the RSS Feeds folder.

    • Right-click on the RSS Feeds folder.

    • Select Add a New RSS Feed.

    • In the New RSS Feed dialog box, paste the URL of the EbscoHost RSS Feed.

      Outlook RSS Feed

    • Click Add

  • Respond to the feed reader prompts to finish setting up your feed.

Journal Alert via RSS Feed

1 of 2You can also set up an RSS Feed to automatically notify you each time a new issue of a journal is available.

To set up a journal alert:

  • Click the Publications link in the blue tool bar at the top of the screen.

    If you have selected more than one database, choose the database where your journal would most likely appear.
    More Details

  • Enter a journal name or keyword in the search box.

  • Select a browse option beneath the search box.
    • Alphabetical
    • Subject and & Description
    • Match Any Words

  • Click the Browse button.

Journal Alert via RSS Feed

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  • Click on the name of the journal to go to the Publication Details screen.
  • Click the Share drop-down menu.
  • Click the RSS Feed link.
  • In the pop-up window:

    • Select the format and frequency options

    • Copy the RSS Feed URL.

  • Click on the Save Alert button

  • Go to your RSS Feed Reader and paste the RSS feed URL.

  • Respond to the Feed reader prompts to finish setting up your feed.

 

Review

Congratulations!  You now know how to create search and journal alerts using RSS Feeds in EbscoHost databases.

If you would like to review any part of of this tutorial, click on the Table of Contents icon Table of Contents icon in the upper right corner of this box.