Creating Alerts in EbscoHost Databases

Open http://www.library.arizona.edu/search/articles/dbfind.php?shortname=academicsearchelite&page=dbDetail in another browser window to work through this tutorial side by side.

Introduction

This is an interactive tutorial with directions on this side and a live website on the other side.

 

 

In this tutorial, you will learn how to set up research notifications of newly published articles or journal issues in EbscoHost databases.   More details about EbscoHost

 Use the arrows below to navigate through the tutorial.

 

Set up an Account

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First you will use EbscoHost’s Academic Search Complete database to sign up for an EbscoHost account.

Then you will have the opportunity to select and search specific EbscoHost databases related to your research topic.

Set up an Account

2 of 2In the page on the right:
  • Click on the Sign In link on the highest level toolbar.
  • On the Sign In page, read the information about what you can do with a personalized account.

  • Click on the link:  Create a New Account next to the Login button.

  • Fill in the fields on the Create a New Account screen. When you have completed the fields, click Save Changes.

  • Write down your User Name and Password!  

Select Disciplinary Databases

To select databases related to your research:
  • Click on the Choose Databases link above the search boxes.
       Choose Databases
  • At the pop-up window, select one or more databases.
    • To learn more about the scope of the database, hover over the balloon next to the database title.

  • Click the OK button.

Find Articles on Your Research Topic

To develop a good search statement that can be used to find newly published information, first conduct a search on your research topic.

  • Enter your keywords into the search box and review the search results.

  • Refine your search using different keywords, limiting by year, language, topics, etc.

  • Once you are satisfied with your search results, go to the next tutorial page to set up an email alert or an RSS Feed.

Choose E-Mail or RSS Feeds

 

There are two ways to receive notification of new publications --  by E-Mail or RSS feeds.

For directions in setting up alerts using:

  • E-Mail - Go to the next tutorial page.

  • RSS Feeds

    • Click on the Table of Contents icon  Table of Contents icon  located at the top of this tutorial.  

    • Select RSS Feeds for Alerts

Search Alert via E-Mail

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  • Click the Share drop-down menu at the top of the search results screen on the right-hand side.
      Share Drop Down Menu

  • Select the E-mail Alert link from the pop-up menu.

Search Alert via E-Mail

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The Create Alert window appears over the result list.
  • Set your alert preferences in the Create Alert window.
    • General Settings:
      • Brief Format: Citation only, link to article if available
      • Detailed: Citation and abstract, link to article if available
      • Bibliographic Manager: Format for importing citation to a citation management program.

 Include your email address!

  •  Click the Save Alert button.

Journal Alert via E-Mail

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You can also set up an e-mail alert to automatically notify you each time a new issue of a journal is available.  

 To set up a journal alert:

  • Click the Publications drop-down link in the blue tool bar at the top of the screen.

  • If you have selected more than one database, choose the database where your journal would most likely appear.  More Details

  • Enter a journal name or keyword in the search box.

  • Select a browse option beneath the search box.
    • Alphabetical
    • Subject and & Description
    • Match Any Words

  • Click the Browse button.

Journal Alert via E-Mail

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  • Click on the name of the journal to go to the Publication Details screen.

  • Click the Share drop-down menu on the right hand side.

  • Click the E-mail Alert link.

  • In the Journal Alert window, set your alert preferences.

Include your email address!

  • Click the Save Alert button.

Note:  Before your alert expires, you will receive an e-mail notification.

Journal Alert via E-Mail

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Congratulations!

You have learned how to set up an email alert for new publications or new journal issues that appear in an EbscoHost database.

If you would like to review any part of of this tutorial, click on the Table of Contents icon Table of Contents icon in the upper right corner of this tutorial.

 To learn how to set up an RSS Feed, go to the next page.

RSS Feeds for Alerts

All EBSCOhost databases also support RSS Feeds ("Really Simple Syndication")  for article search alerts and journal alerts. 

There are two steps to setting up an RSS Feed.  First you need to have an RSS News Feed Reader that gathers and displays the feeds in one place.  Second you need to subscribe to an RSS Feed.  In this case, an EbscoHost feed.

Do one of the following:

1.  I have an RSS Reader  - Click on the Table of Contents icon Table of Contents to go to the section: Search Alert via RSS Feed.

2.  I don't have an RSS Reader  - Go to the next tutorial page.

Set up an RSS Reader

You can use your Outlook email program or one of these RSS feed readers recommended by EbscoHost  

Return to this window after setting up the RSS feed reader account.

Next you will create a search alert via an RSS Feed.

Search Alert via RSS Feed

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  • Within the EbscoHost database on the right, conduct a search.
  • At the search results screen, click the Share drop-down menu on the right-hand side.
  • Share Drop Down Menu

In the Share pop-up window, click on the RSS Feed icon.


RSS Feed Icon

Search Alert via RSS Feed

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 Set your alert preferences in the Create Alert window.


  • General Settings:
    • Brief Format: Citation only, link to article if available
    • Detailed: Citation and abstract, link to article if available
    • Bibliographic Manager: Format for importing citation to a citation management program.
  • Copy the RSS feed URL.


RSS Feed URL

Click on the Save Alert button

Search Alert via RSS Feed

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  • Go to your RSS Feed Reader and paste the EbscoHost RSS feed URL.

Return to this browser tab when you have finished setting up your RSS Feed.

  • If you are using Outlook:
    • Go to your Outlook e-mail program.

    • Below the Inbox list of folders, locate the RSS Feeds folder.

    • Right-click on the RSS Feeds folder.

    • Select Add a New RSS Feed.

    • In the New RSS Feed dialog box, paste the URL of the EbscoHost RSS Feed.

      Outlook RSS Feed

    • Click Add

  • Respond to the feed reader prompts to finish setting up your feed.

Journal Alert via RSS Feed

1 of 3You can also set up an RSS Feed to automatically notify you each time a new issue of a journal is available.

To set up a journal alert:

  • Click the Publications link in the blue tool bar at the top of the screen.

    If you have selected more than one database, choose the database where your journal would most likely appear.
    More Details

  • Enter a journal name or keyword in the search box.

  • Select a browse option beneath the search box.
    • Alphabetical
    • Subject and & Description
    • Match Any Words

  • Click the Browse button.

Journal Alert via RSS Feed

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  • Click on the name of the journal to go to the Publication Details screen.
  • Click the Share drop-down menu.
  • Click the RSS Feed link.
  • In the pop-up window:

    • Select the format and frequency options

    • Copy the RSS Feed URL.

  • Click on the Save Alert button

  • Go to your RSS Feed Reader and paste the RSS feed URL.

  • Respond to the Feed reader prompts to finish setting up your feed.

 

Journal Alert via RSS Feed

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Congratulations! 

You have learned how to set up an RSS Feed for article and journal alerts in EbscoHost databases.

If you would like to review any part of of this tutorial, click on the Table of Contents icon Table of Contents icon in the upper right corner of this box.